Issue on temporary enrolled students solved

ISSUE ON TEMPORARY ENROLLED STUDENTS SOLVED

DO 11, 2018 Use of SFCR 1A & 1B

Table 1:

1.Hindi kasamang bibilangin ang “Temporary Enrolled”, hindi na sila I che check/read. Ililista nalang sila sa Table 4

2.Ang inconsistency ay maaring alin man sa mga ito: magkaiba spelling ng name sa Birth Certificate at LIS, pwede din ang date of birth at gender. Pwede din sa Grades or status, hindi nagtugma ang SF 10 at SF 5. Iba pang discrepancies sa document at LIS.

3.Incomplete ; if birth certificate is not available, equivalent document or barangay certificate shall be presented. Dapat din I attached ang PEPT, PVT, ALS A&E or iba pang appropriate certificate na ginamit bilang credential.

Table 2:

1.Summary ito ng mga errors /inconsistencies at may kulang na attachment. Dapat na mag tallied ang total by section na may error/incomplete sa Table 1.

2.Sa Remark, dito inillalagay ng DCC ang observation nila sa mga error or incomplete document at suggestion to improve reporting. Pwede din ilagay dito ang anumang commendation or positive observation.

How to Enroll Learner Without Mass Enrol Facility in LIS Easy

Teachers in the public elementary and secondary schools are directed to enrol their learners in the LIS (Learner Information System) website for every school year by an order issued by the Department of Education (DepEd).

Since its introduction sometime in 2012, the teachers found it difficult to enrol their learners individually due to Internet glitches like server's weak reception, heavy traffic, and invalid learner's data.

Nevertheless, this online enrolment facility has been improved and the teachers found it very helpful by using the "mass enrollment" or batch enrol facility before. However, as the system has been updated and enhanced this facility becomes unavailable for this school year 2016 - 2017. The teachers once again have to take the tedious way of enrolling their learners.

Steps to Enroll Without Batch Enrollment Facility

I have prepared this tutorial to aid the teachers on how to enroll their learners without the "mass enrolment" function of LIS easily by following the steps below:

How to Unenroll a Learner

Error is unavoidable either it could be a human factor or system error since we are talking here of Learner information System (LIS) enrollment in a LIS Website.

There are instances, therefore, that the teacher has erroneously enrolled his learner due to some reasons. So he has to rectify his enrollment data or shall we say he has to unenroll that learner who has been encoded wrongfully from his class by using School Head's account. In so doing then he could come up with valid and reliable data of enrollment and has to do it too in LIS website.

To facilitate this unenrollment of a learner, I have formulated six steps tutorial for the teachers to follow and be able to straighten their erroneous enrollment entry of their pupil by using the unenroll facility of LIS thru the account of his School Head.

Note: Only in School Head's account, the Unenroll Facility is available.

These steps are self-explanatory and they're easy to follow. Take your time teachers.

LIS Helpful Tips

Since the introduction of LIS in 2011, teacher/advisers, school ICT coordinators, and the school heads had been encountering basic learner's profile issues and other LIS technical problems.

The learners Information System (LIS) had different concerns and issues which need to be addressed appropriately and effectively so as  to have an accurate pupil's profile especially his name, Learner Reference Number (LRN), birthdate, date of school entrance, and other related info.

Facebook groups like Learner Information System Help Desk, EBEIs Help Desk, SFRT were created to provide the online users of some technical assistance. Yet every year the same haunting problems occurred. Recently, a team of admins of SFRT and LIS Help Desk had an informal brainstorming and had come up with a better idea by categorizing the common issues into a single topic for easy referencing and to find the appropriate answer to the queries posed by the teachers.

DepEd ICT Coordinators First Year Anniversary

Making things right and in order is the guiding principle why DepEd ICT Coordinators group page in FB is organized and created. As it maintains its mission, it has at least assisted teachers who were new to computer technology and has resolved some LIS common issues and concerns.

One year ago today DepEd ICT Coordinators group page in FB was created to serve as a help desk option for school information and communications technology (ICT) coordinators on encoding online their respective pupils/students enrollment data profile as directed by the Department of Education (DepEd).

A low profile elementary school head, Gil Camporazo of Balabag Elementary School of the Division of La Carlota took the initiative in creating this FB group page, DepEd ICT Coordinators in which there are 6,273 members as of this writing.  One Hundred Percent (100%) of the geographical regions of the country are represented as evident by their online registration made for the purpose.

DepEd ICT Coordinators page was later changed its status from public to a closed group to control the influx of its membership. Later its membership was extended to teachers, class advisers and even school administrators and school heads.

This group enjoys its existence under the spirit of volunteerism and cooperation among the members.

DepEd LIS/EBEIS Concerns, Issues: Where to Go?

Since the computerization of Learner Information System (LIS) as well as the Enhanced Basic Education Information System (EBEIS), school Information and Communications Technology (ICT) coordinators, school heads, and especially school guidance coordinators and classroom teachers are on the verge of baptism of fire exploring the cybespace and online school-related job.

With the intention of resolving the technical issues those DepEd non-teaching and teaching personnel may encounter while doing their encoding job for the the first time in the history of Department of Education, group like Learner Information System (LIS) Help Desk, School Forms Reengineering  Team (SFRT), and EBEIS Help Desk was created in the Facebook with only a handful of admins who did sacrifice their time and effort to properly discharge their responsibilities.

The mentioned FB group was only limited to DepEd non-teaching, teaching, and administrative/supervisory personnel.

How to Solve LIS/EBEIS Issues Orderly

Sir Jonathan Diche, a moderator and a mainstay of Learner Information System/Enhanced Basic Education Information System (LIS/EBEIS) Help Desk in Facebook has made it clear on how  to remedy issues in LIS and EBEIS as a negative reactions of teachers and ICT school coordinators who are too critical, pessimistic on the system due to some glitches and imperfection so to speak.

Diche

The technical team of LIS/EBEIS is never giving a chance for the system to be failed. Perfection isn't attained overnight especially this online data gathering, collection, processing and validating is in its infant stage. Everyone in the DepEd should give the system a chance to achieve her purpose.

Anyway, Sir Diche said there are two sets of data in LIS and it is important to determine which data set the teachers are referring to.

The First Set of Data

The 1st set is the beginning of school year (BoSY) enrollment reflecting enrollment from June 2 to June 6. Current data issues being addressed by LIS is a part of data housekeeping. For schools that have instances of duplicate LRNs and invalid date of birth, the names of learners whose data need to be corrected are listed in the school LIS dashboard.

DepEd LIS, Biggest Databank in the Offing

With the ongoing online enrollment in the public elementary and secondary schools in the country and it is expected to complete on April 30, the Department of Education could be storing a biggest learner's data online.

Diche

As of this writing, there are more than 20 million population of learners.

Sir Jonathan Diche, FB LIS admin informed through LIS Help Desk FB page that as of April 8, 2014 LIS is considered to be the biggest databank in the country as far as the learner's profile with his unique identification reference number is concerned. He attributed this success to the teachers' concerted efforts in overcoming challenges in which in return it turned into a commendable performance and outcomes.