How to Update EOSY Learner's Data

After doing some housekeeping on learner's data like some correction on your name, birthdate; correction of LRN and even deactivation of your LRN due to its multiplicity, teachers may not proceed to updating their learner's data for the end of the school year (EOSY).

Those activities are usual job for a public school teachers, even it is even facilitated by their school ICT coordinator and duly approved by the school head. On the case of multiple LRN deactivation, the central office has to approve and effect the needed deactivation. And these things fall in the beginning of school year (BOSY).

And in return, these will be finally reflected to their respective school data in Enhanced Basic Education Information System (EBEIS).

End of School Year (EOSY) Updating (updated) 

A. Updating Status

Before a you could update your learner's data, read first the instructions which could be found in your masterlist page as shown below:

Instructions

1. To reflect the status of learner, proceed to the list of learners and select a learner by clicking a pencil icon beside "no status" button. A Gen Ave of individual learner could  be seen there, except for Kindergarten which has no grading facility.

List of Learners

Here in Learner Profile, you can update the update other data, request correction, section and status.

On "Update Other Data", you can update learner's Guardian, Mother's maiden name, Father, Residence, Religion, Ethnicities, Mother Tongue/Dialects.

On "Request Correction", you can ask for Correction of basic profile, Correction of grade level, Correction of LRN, and Deactivation of LRN.

IMPORTANT! As a default, learners status whose enrollment is "No Status" is automatically promoted.

2. Updating Enrollment

Should you update the enrollment of the learner, you have two choices, such as "Section" button, and "Status" button.

"Section" button is used to transfer a learner with the same class but different section.

"Status" button indicates an option for No Status for Promotion, Retained, Transferred Out, and Dropped Out. No Longer in School (NLS) is no longer available. No retained status for Kinder.

And also the Honor Student status of the learner and General Average in 3 decimal places. Kinder has no grading facility.

Transferred Out indicates earner has transferred. There are style of schools to select.

Dropped Out indicates the reasons why the learner has stopped from schooling. There are also options to select.

Drop Out Status

A. Finalization of Class

After you have updated your individual learner's status, you may proceed to finalize your class.

Go back to the masterlist of your class where you could find the "finalize" button just below the total number of your enrollment as shown below:

IMPORTANT! Before he clicks the "finalize" button, he should see to it that all conditions are accomplished. Once finalized, there's still an option to "unfinalize" the class in a situation where the general average of the learners has not been encoded.

Open the "Finalized" Class

After the class been "finalized" with a lock icon, the school system admin or the school head may "unfinalize" it by clicking the lock icon below the class name.

Summary

Going back to your masterlist, a summary of all your learner's statistics are displayed.

Class Enrollment Summary

Printing Out

Go to "school forms" button to print out the needed school forms like SF1, SF2, SF3, SF4, and SF5.

Print our school forms

B. Finalization of School Enrollment

From your LIS dashboard, click "list of classes".

From "List of Classes", click "End of School Year" button to finalize the school enrollment.

In case, your SH has finally decided it to "finalize" your school enrollment of End of School Year. Then he clicks "End of School Year" button. He will be prompted if there are errors or unresolved Learner's Data Issue. Just like the example below:

In short, the school enrollment couldn't be finalized unless the data issue is completely resolved.

Happy updating, teachers!

Should you have any queries related to LIS especially on EOSY updating, you may refer them to LIS Help Desk, SFRT or DepEd ICT Coordinators Page on Facebook.