The need for simple reFORMS (Day 13)

The need for simple reFORMS (Day 13)

by Rey Laguda

(This is the 13th day of 50-day journey of DepEd Undersecretary Rey Laguda as being serialized here with his permission, culled from his Facebook account - Blogger/owner)

Teachers deal with a lot of paperwork. It's a major part of their work. There are many forms to be filled up at the school level by both teachers and administrators. There were forms that even contained similar information that were gathered repeatedly. The need to simplify and streamline beckoned.

Laguda

So in 2012, The School Forms Review Team was formed representing teachers, principals, division personnel including the superintendent, regional and central office personnel. The work was to review all existing forms at the school level and to generate feedback and discussion on usage, timing, content, and process flow. The objective was to rationalize data elements in existing school forms and create simplified new forms without compromising quality of data gathered. A total of 67 school forms were included as baseline inventory. From this number, 36 were identified as the most common school forms that cut across divisions. A smaller number of 16 forms were then identified as priority for review. From November of 2012 to March 2013, consultation and discussions were held to cover SY 2012-2013. This involved an iterative process, doing time and motion studies, understanding scenarios of schools with computers and without computers, etc.

INSET Setting Teacher's Job in Order

The DepEd Order No. 4, series of 2014 so requires for strict compliance the implementation of the new school forms for school year 2014 - 2015.

The Balabag Elementary School under its new school principal, Gil Camporazo conducted an in-service training (INSET) for its 16 teachers of which 14 are class advisers and 2 are relief teachers.

The school principal, Gil Camporazo utilized the DepEd video presentation which he compiled from the Learners Information System (LIS) website.

As required by the DepEd, the modified schools forms should be adopted for public elementary and secondary effective the end of school year 2013 - 2014. Thus, by SY 2014 - 2015, the public schools in the country are obliged to use the seven modified school forms. These forms have replaced the 15 previous forms as shown below.

How To Encode School Data To EBEIS

Every end of the school year, every school in elementary, secondary and priate schools are required to do data collection, processing, and validating  school statistics. For immediate dissemination of and strict compliance with, DepEd Order No 24, series of 2014 was issued to this effect.

The school principals, the teachers-in-charge are the key personnel responsible for the collection of useful data of their respective schools like enrollment, school physical facilities and other important data for planning and budgeting, for allocation of resources, and for the setting of operational targets.

The division offices will oversee the encoding of the school data of those schools without the facility of internet connection.

School personnel or teachers involved in this data collection, processing, validating are permitted to claim for overtime pay as long as they work in weekdays, weekends and holidays.

How To Download School Forms from LIS Simply

Teachers who are encoding their latest enrollment to Learner Information System (LIS) are commonly confronted with difficulty to download a copy of their SF1 () and SF5 due to heavy traffic of teacher-users, weak internet connection or access.

Norelyn

Nevertheless, those forms would be downloaded in due time but you take quite sometime to wait. Anyway, once you download the forms you wanted to have, you will be prompted that "School form has been queued for processing and will be available for download shortly."

"100% Effective... the direction is easy to follow... informative... and user-friendly," told Ms. Norelyn Subion Togueno, a grade one teacher of Sagpangan Elementary School, Division of Palawan after reading and following the steps in this blog.

Mam Norelyn has been a week of working on learner information system of 3 schools which she worked on and found it difficult to download the needed school forms for submission to their district, not counting the inefficient internet connection in their area.

Ubiquitous DepEd LIS Handy Admins

Insurmountable basic problems and technological lapses and internet glitches seem to pile up since the elementary and secondary schools in public were required to do the enrollment, updating the student's profile online via the DepEd learner information system (LIS) website.

The Department of Education while on the process of accomplishing its new school forms as required for this school year 2013 - 2014 had set up two groups in the Facebook to handle issues met by the teachers for the first time.

They are the following:

1. School Forms Reengineering Team (SFRT)

Practically this team is on hand to guide the teachers through a visual aid or illustration only to give highlights on a certain point or topic. There are 8 admins assigned to their respective tasks like handling the influx of huge number of teachers who would like to join the group, among others. Sir Jonathan Diche who is the chief admin of this group regularly interacts with the others admins like Jeth Sansano Aquino, Erwin Yumping, SIS DepEd, Melb Ballesteros Endozo, Alvin Castro, lma Alonzo, and this blogger.