Schools, Data and Fast food chains (Day 2)

Schools, Data and Fast food chains (Day 2)

by Rey Laguda

(This is the DepEd USec Rey Laguda's Day 2 of 50-day journey being serialized here with his permission, culled from his Facebook account. - Blogger/owner)

Not many know that we have around 48,000 public schools in the Philippines. These are all under the direct supervision of the Department of Education. How does one manage an organization this big? For a fast food chain, there would probably be point-of-sale (POS) machines that would track daily performance in terms of customer count, sales, product inventories, expenses, etc. Yet for DepEd, not all of our schools have electricity. Not all schools have access to Internet signals. And when we joined in 2010, not all schools had computers.

Laguda

During the first few weeks in DepEd, I was busy coordinating and getting data that the Presidential Management Staff needed in preparation for the first State of the Nation Address of the President. Sadly, the first data set that I got and transmitted was wrong and immediately, I got my first reprimand. Something I would never forget and resolved should not happen again. There were systemic issues that needed resolving.

The prevailing mode of data collection on schools was manual submission - schools submit an accomplished 7-page survey form to the divisions where it is encoded and then regions validate and consolidate before submitting to the Central Office for national consolidation. By the time national figures on enrollment were finalized, it would already be March/April of the following year. So every year would involve stacks and stacks of spreadsheets and hours and hours of hard work.

How to Print Unofficial GESP/GSSP Report in EBEIS

Unavailable PDF to be printed or download from EBEIS account of every school is the common problem every School Head, School System Admin, or School ICT Coordinator is facing.

Since some of them are still in the processing of learning in using the system, they don't know that there is an option or solution on how to print their GESP/GSSP raw report direct from EBEIS site.

Now fellahs, this is how you're going to do. Log in to your EBEIS account. Or when you're in your LIS account, just click EBEIS button there and you'll be  directed to your EBEIS account.

When you're in your EBEIS, click BEIS Data Entry.

How To Update School Stat to BEIS Via LIS

As pointed out in the Department of Education (DepEd) Order No. 35, series of 2014, the collection of data and information needed for planning and budgeting, allocation of resources and setting operational targets is to be worked on by both public and private elementary and secondary schools.

In so doing, this is to keep the Enhanced Basic Education Information System (EBEIS) improved. Thus, "complete quality basic education"is facilitated and realized. Therefore, all heads in public and private elementary and secondary schools are required to submit via online the data on  EBEIS for the end of the school year 2014-2015.

This features the automatic transfer of enrollment figures entered in the Learner Information System (LIS) to EBEIS and they tally on Tables 1 and 2.

DepEd LIS, Biggest Databank in the Offing

With the ongoing online enrollment in the public elementary and secondary schools in the country and it is expected to complete on April 30, the Department of Education could be storing a biggest learner's data online.

Diche

As of this writing, there are more than 20 million population of learners.

Sir Jonathan Diche, FB LIS admin informed through LIS Help Desk FB page that as of April 8, 2014 LIS is considered to be the biggest databank in the country as far as the learner's profile with his unique identification reference number is concerned. He attributed this success to the teachers' concerted efforts in overcoming challenges in which in return it turned into a commendable performance and outcomes.